Background

ScanNplus DMS system simplifies administration, It takes away from the hassle of tracking documents when multiple parties are involved. Gone are the days of a document lost on a desk, waiting to be signed.

An organization that deals with any form of paperwork needs a system to manage it. We introducing ScanNplus, which ensure a smooth functioning of your business with higher security at affordable cost. There is an approval process and lifecycle for each document that flows through this channel.

ScanNplus process benefit your organization in countless ways. When documents are managed electronically and workflows are visible at every step to the people involved in them, work is faster and more efficiently. Even more this system dramatically simplifies document tracking and takes away the hassle of documents management when multiple employees from different departments are involved in work on the same documents. Ability to streamline all your office documents and can-do wonders for your business. Having the right information at the right time will allow your employees to do their jobs efficiently, thereby providing you a competitive advantage over your competitors who are still stuck with old filing systems.

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About DMS Software

scanNplus is a web-based software and complete office automation system that enables the users to automate all the business processes with absolute ease. No matter how complicated a task is, with scanNplus you can handle it smoothly, within a short period of time. It's a software that has been designed to create, store, collect, convey and manipulate different types of office information for handling business processes. Right from electronic transfer and raw data storage to managing the electronic business information, one can handle all the business processes using scanNplus.

scanNplus deliver some of the most diverse feature sets in the industry through simple and easy-to-use interfaces. They are built on an open platform architecture, which allows easy integration with third-party applications. Deploying our solutions reduces your costs and drives efficiencies, leaving you and your end users satisfied. The applications are designed to suit the needs of companies of all sizes - from small businesses to large global enterprises.

with ScanNPlus…Go-Paperless, it is the path to digitization

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Go-Paperless is the path to digitization. It’s also an effort towards the Go-Green initiative & Save Environment. It also helps to reduce the usage of paper (up to 75%), saves time, saves space and saves money. Convert your physical document storage space into increased workspace. Paperless office helps streamline teamwork and digitalized communication. Paperless office will always help in preserving wildlife, reducing pollution, reducing the reliance upon the waste that is created by documents across all businesses.

Believe it or not, going paperless is easier than you think. Let’s take a decision, Be the smart owner of paperless office by installing India’s Best & affordable Document Management system called “scanNplus”. It is an excellent tool for every organization to achieve a paperless environment. scanNplus is designed for small & large businesses across all industries.

ScanNPlus is designed for small to large businesses of all industries

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High productivity & time management with ScanNPlus

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ScanNPlus as a tool will benefit your organization in countless ways. Where documents are managed electronically and workflows are visible at every step to all employees, this will increase the organization’s productivity. Moreover, this system dramatically simplifies document tracking and takes away the hassle of physical documents management. Multiple employees across different departments can work on the same document concurrently. Having the right information at the right time will increase the employee's efficiency. scanNplus helps streamline teamwork and digitalized documentation.

This application is equipped with file & folder functionality which enables the organization to keep all the documents in a central repository. scanNplus has rich features like approval workflow, document versioning, audit log, access control, data indexing, searching & secure document sharing.

Rich features of ScanNPlus

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Document Viewer

Document viewer with markup and annotations. All file formats supportable document viewer.

Doc/ Folder Sharing

File upload, folder upload, document sharing via link/attachment, folder sharing. Download documents in original format. Multilevel folder structure.

Reports-History

Export reports in excel & pdf format. Drill down reports. Detailed audit logs report. Document access history report, folders report, user actions report.

Security

Role based access control, two factor authentication. External doc upload with two factor authentication. Folder sharing with two factor authentication.

General

Web based application (accessible from anywhere & anytime). Personalized company profile. Document storage, document indexing. Integrated document printing with/without annotations, OCR Engine.

Approval System

Document approval workflow. Document approval history & tracking. All actions notification by email.

Notification

Automated workflow notifications. Document expiration notifications. Document sharing notifications. User creation & updating notifications.

Powerful Searching & Version Control

Keyword search, OCR level search, advance search, indexing search. Document version history & tracking.

Mobile Readiness: Anywhere Anytime

ScanNplus Android and iOS application enables users to access the advanced features of the software while on the go. Users can perform all the major actions using the mobile application

This application is equipped with file and folder functionality which enables the users to keep all the documents in a central repository. This is a feature rich application and the users can access the different features like version history and preview through this application. It also allows the users to download the files in the offline mode. This means the users can access the files and download those even when there is no internet connection.

The main objective of developing mobile application of this state of the art office automation software is to make it accessible for all the users. In the present era, people across the globe tend to spend a lot of time on their mobile devices and this is why the mobile application of ScanNplus has been designed for both android and iOS platform.

ScanNPlus DMS: Benefits Of Paperless Office

Go Green

ScanNplus document management software brings Top benefits to your organization and helps you and your organization become a big success.

Reduces Carbon Footprint

Reduces Carbon Footprint

One of the most powerful benefits of having a paperless environment is that it can help not just the environment but also the operation at the same time. Having a green-minded worker and entrepreneur is that they may at times feel compelled to take their current filing cabinets, convert them into a proper digital system so that the earth is a better place to live in. Paperless offices will always help in preserving wildlife, reducing pollution, reducing the reliance upon the waste that is created by documents over businesses. Apart from preserving trees, when you are working in a paperless office it will be much easier to get hold of documents. Not just that, it will also lower the chances of losing, misplacing the documents that contain confidential information.

Access to documents from everywhere

There are several users who can get hold of a document at the same go, making it much less of a hassle for the scramble of such documents under time constraints. There are several businesses that share such documents along with other enterprises with the help of secure emails or even protected network. This will help you save cash, boost more productivity and make it more possible to boost chances for companies.

Very easy to store

When you have a digital document management system, all the documents shall come into the office, and you can immediately scan the ones that have been stored electronically and make it much faster and easy to send all of them electronically to people who really need it. If you go paperless today, you will be able to store literally everything without having to waste too much paper.

Automatic audit

Strict audit rules and guidelines need to store and record for several years. When you have the benefit of using a digital document management system, there shall be no limits to kind of documents you are storing, and all documents shall have a unique number that will generate the audit trail automatically. This will also give you the ability to make all changes to the documents and still will keep the original with the audit guidelines and compliance.

Saves up time

It is no longer needed to waste any time looking at such documents. The thing with document searches is that they can be done fast and easy and will give you result fast. All such documents which are stored in the same way, in an organized fashion are also easy to retrieve at the same time!

Accessible

The thing with digital document management is that it will let you create such security settings and will also give all its authorized users the right and ability to check and see the same documents. This makes things easy when you have more than one user who wants to access the same kind of document or in cases where the company wants to use several sites. When they order goods and authorize the invoices, it proves to become beneficial especially because they are done digitally.

Development of business

When times are saved, most executives can spend their time in a more productive and beneficial manner. Not just that, it helps in developing the business in the right and most effective way. Recently a survey conducted mentioned that directors and most business managers would end up spending the time that they spend on business development and not anything else.

Enhanced Security

Document security is vital to many enterprises. SCANNPLUS DMS provides better control over sensitive documents. Access to documents can be controlled at the folder level for different groups or individuals. Also, a SCANNPLUS leaves an audit trail of who has viewed a document, when it was accessed, and how it may have been modified. Managed documents are highly traceable and can be tagged to allow for automated alerts.

Saves Money

Going digital improves process efficiency, saving you money. Paperless offices can process a much larger volume of paperwork compared to traditional offices in the same amount of time. Further, digitization reduces money spent on paper, printers, ink, postage, office space for files and employee time to manage paperwork. The savings on employee time become especially valuable regarding regulatory audits and repetitive, high-volume tasks like expense reimbursements.

Improved Regulatory Compliance

Compliance requirements for certain documents can be quite complex. Non-conformance can lead to fines, revoked licenses, and in some cases criminal liability. SCANNPLUS DMS reduces the risk of non-compliance. Records retention schedules, for example, can be automated, and new documents can be more easily classified and stored.

Easier Retrieval

Searching for and retrieving documents can be very time consuming - and we all know time is money. In fact, American PWC published these statistics illustrating the costs related to the average time spent managing paper documents costs 10 minutes to file a document, 30 min to 1hour to find a misfiled document, and more than I hour to reproduce a lost document. SCANNPLUS DMS systems will help you to retrieve the documents quickly and prevent to lost of document while reproduction.

Better Collaboration

With SCANNPLUS, information sharing, and collaboration can be a lot easier. Documents captured from different sources can be accessed from multiple locations. Electronic imaging makes sharing documents over a network via email or the Internet possible. DMS provides greater visibility to business processes and can allow for better workflow monitoring. Authorized access by external users can be allowed and monitored.

Better Backup and Disaster Recovery

Any document management solution should include a data backup and disaster recovery plan. With digital archiving as a backup, paper documents are protected from fire and flood and other disasters. With a SCANNPLUS, documents are highly traceable and can be tracked within a range of criteria. Also, because imaged documents are centrally stored they cannot be lost or misplaced after viewing.

ScanNPlus DMS: How It Works !

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