We committed to the Environment. For the like-minded companies who wants to Go-Green by being a Paperless Office, we help them. Our comprehensive digital scanning, conversion, indexing, uploading, management and workflow system will help you simplify you document management and at the same time. Lessen your carbon footprint in the world.
At Essjay we are equipped with the latest high-speed document imaging & scanning equipment's to provide you with a fast, high quality and cost-effective documents scanning service in India… across world. As document scanning specialists, Essjay provide comprehensive electronic archiving solutions for a wide range of public & private sector organizations. Our scanning bureau is equipped with the latest industry-leading scanning equipment's, which produces clear, high-quality digital transformation of your documents. Our document management system (DMS) known as scanNplus is a software that lets you manage electronic documents quick & easy.
Our scanning services are carried through three steps - pre-scanning, scanning and post-scanning. Document scanning is the practice of using scanners to convert paper documents into digital images. Most of the documents scanned and converter into a PDF format. We can convert scanned files to many more in a wide range of digital formats like .TXT, .HTML, .XML, .PDF, .DOC, .XLS, .DOCX, .XLSX, .GIF, .JPEG, .TIFF
After the conversion of the paper documents into PDF format, digitization make it easier for you to search, access, retrieve and distribute the required information. By indexing, and file conversion services using keyboarding, OCR, and double key entry techniques, helping you improve your organization's efficiency and output. We have developed quality control software that guarantees document digitization accuracy
A document management system (DMS) is a system (based on computer programs in the case of the management of digital documents) used to track, manage and store documents and reduce paper. Our Scannplus DMS is a web-based software and complete office automation system that enables the users to automate all the business processes with absolute ease.
Using prime office real estate to store business records is costly. Scanning your documents frees up office space so it can be used to generate more revenue for your company. Thousands of files can be stored on a single server rather than taking up space in bulky file cabinets.
If you have important historical documents, you want to preserve them for years to come. Unfortunately, the aging process accelerates every time they’re handled. Document scanning is the “last touch” solution that lets you protect important information from physical deterioration with the added benefit of improving the legibility of old hardcopy records.
Protecting hard copy information is difficult at best. Scanned documents can be encrypted, password protected, and securely stored in the cloud. You can assign access levels to specific users and track all file activity.
Document scanning makes it easy to share documents and collaborate on projects without having to reproduce information on paper. Staff in multiple locations can access and view electronic documents simultaneously.
If you have customers in more than one region, it’s hard to provide consistent customer service. Instead of having to print and mail bills, invoices statements and other items, document scanning lets you get important information to your clients much faster. Survey found it can take an average of 37 minutes to find one paper file. Document scanning streamlines file access across your organization. Files can be retrieved quickly and easily without having to leave your desk.
Document scanning isn’t just good for your business; it benefits the environment as well. According to the Paperless Project, the average office worker uses 10,000 sheets of paper every year. That’s a lot of trees! And even if a mere fraction of that paper ends up in the waste stream, it causes harm to the environment. Document scanning greatly reduces your business’ paper consumption for a greener planet. Now that you know the benefits of document scanning are too good to ignore, why wait any longer?
Paper documents are especially vulnerable to fires, floods and natural disasters. Fortunately, document scanning offers enhanced disaster recovery for your business. Digital images can be backed up to tape or hard drive or protected electronically with an e-vaulting solution.
Compliance is a reality for most businesses. Document scanning makes it easier for your company to fulfill its legal and regulatory obligations. Digital files can be organized, indexed and produced quickly to meet the demands of even the strictest auditor.
Bulk document scanning services helps convert large volume of paper documents into space-saving digital files.
Our scanning bureau offers high volume A3 scanning services. We can deal with large volumes of A3 paperwork.
Books, Magazine, News papers scanning is the process of converting physical books and magazines into digital media
Essjay have plenty of experience to convert these document to digital format with out any correction and reduction in quality.
Convert Large Format paper drawings / Blueprints Drawing and plans to a smaller, digital file format, in order to save space
Photo Scanning. Image Scanning. Picture Scanning. Save Old Photo and Images. photo sharing, transfer of a user's digital photos online.
Invoice scanning is the process where supplier invoices in different formats are scanned in order to digitize and capture the invoice information.
Medical Records Scanning Services help Practices, Hospitals, and Clinics add paper-based Patient Charts to Electronic Medical Record (EMR).
Legal documents have a lot of confidential information in them, so going digital will prevent the risk of losing, misplacing, or misfiling any files.
We collect your documents form your site and transport them to our secure depot to be converted into digital files. If you need a file urgently at this point, we’ll locate it, scan it and email it to you, or arrange to return the hard copy. Alternatively, “ScanNplus" our document management system lets you scan documents straight into our system from your site or office. Once the documents have been scanned, digital files are returned via a password-protected disk, hard drive or securely hosted online, meaning you can access the information at any time, from anywhere in the world. If required, we will safely destroy the original documents and issue a certificate of destruction. Alternatively, we will keep the original paper documents in our secure archive. Or resend the original documents to back at your office.
Our on-site scanning service is ideal to handle confidential documents that can’t send outside for the security reasons. In these instances, the entire project will be carried out on your site. We’ll install high-speed scanners and documents will be prepared, scanned, quality checked and, if required, confidentially destroyed on site. When we setup for on-site scanning at your location, our professional team will quickly and seamlessly assemble a scanning environment utilizing the same professional equipment and workstations used at our own conversion center. Depending on the scale of your project, we’ll be up and running in full production mode within a day or two.
Our on-demand scanning service is an excellent and cost-effective way to manage documentation. On-demand scanning service works on a pay-as-you-go basis. We store your paper records in our warehouse, and if you need urgent access to a document, we convert it into a digital file and email a link straight to your desktop. The link takes you to our security-restricted online system where you can retrieve your file.
Our on-site day to day scanning service is ideal to handle confidential documents that can’t send outside for the security reasons. the entire project will be carried out on your site. This will allow you to restrict to use outside scanning equipment's and system in your premises to handle the high security reasons. In these instance our Day-Day service is will help you to fulfill to take care of day-to-day business-related scanning, indexing, uploading by using our document management tools. Our experienced scanning operators will attend your office on daily basis to fulfill entire digitization process under your control. Our experienced project managers will work with you to create cost-effective solution.
Collection of documents for scanning for most projects is our own transport and staff. The collection is usually done with existing archive boxes, or archive boxes that we provide. Every box is labelled with a unique job and box number. The labels are kept anonymous for security reasons. We offer a FREE collection service via our secure tracked vehicles by our own staffs.
Often clients can provide us with a list of files from, for example, their HR management system. We can use this data to generate a barcode for each file. Each barcode is then placed with each file. This then keeps the files traceable; we will know what box each file is in. Each file is now a unique record in our database. This data is then used later in the process to run a 100% File Present Verification Process.
Before documents are scanned, all the staples, paper clips and bindings need to be removed. . Pages are straightened, aligned, rotated and gathered up into batches ready for the scanner. This is a very manual process and is often combined with inserting the barcodes.
The documents are now ready for scanning. We have several scanners, mainly Canon / Epson / Fujitsu / Kodak scanners ensuring highest quality images are captured. We generally use midrange document scanners. This gives us a chance to constantly monitor the quality of the output and deal with any paper jams and multi-feeds. Our operators watch every document through the scanner meaning a real time quality control process is always in effect.
Here our software systems will search for barcodes and each time the software finds a valid barcode on a scanned document, it will split the scanned file, and name the file with the barcode number. The barcode number is usually the unique record ID from our database.
The index is usually complete at this point. The barcode is linked back to the database, so we know exactly what the file is. Some projects where data is not provided in advance can be indexed from the scanned document and the database entry made at this point.
During the scanning process our operators constantly monitor the images that are being created. Our midrange scanners provide enough time for this process. Random statistical quality controls are also in place to check batches of documents, in the event of a failure, batches being rescanned.
Here we can now run queries on the scanned files that have been created and relate this data back to the original index information that was provided. Discrepancies are investigated and reported.
Most of the work that we return is PDF these days. A PDF can contain searchable OCR text, which can be searched upon, or extracted and used within a Document Management System. This is the process that OCR processes the raw scanned files and creates a searchable PDF, or a separate text file in the case of files that cannot contain text, such as TIFF or JPEG scanned files.
Every project if different. Some require a scanned document to be returned in a Windows folder structure, some will require a separate index file, such as a CSV, Excel, Access database. At this point our processes are designed for the clients' specific requirements, the scanned file format, TIFF, PDF, PDF/A, and the formatting of the file names and index formats are produced at this point.
Scanned images are delivered back to you on a HDD or uploaded into either our own cloud hosted system or into your own database / EDM. Alternatively, “ScanNplus" our document management system lets you scan documents straight into our system from your site or office.
Once the documents have been scanned, digital files are returned via a password-protected disk, hard drive or securely hosted online, meaning you can access the information at any time, from anywhere in the world. If required, all data should be encrypted to AES 256 standards
Secure shredding of documents There are 2 options after scanning:
Once you are happy you need your paperwork is Securely deliver the documents back to you. Securely store the documents in a purpose build warehouse.
Securely shredded, pulped and recycled. A certificate of destruction is then issued. tabase, so we know exactly what the file is. Some projects where data is not provided in advance can be indexed from the scanned document and the database entry made at this point.
Document scanning in other word is document imaging is the process of capturing paper documents and converting them to a digital format via a document scanner. Document scanning is also commonly referred to as document conversion or document imaging. At Essjay we are equipped with the latest high-speed document imaging & scanning equipment's to provide you with a fast, high quality and cost-effective documents scanning service in Mumbai… India… across world . Our document scanning service is cost efficient, it takes up very little space, and it makes organizing and retrieving files quick and easy. Our digital transformation and scanning service converts bulky paper documents into a convenient, space-saving electronic archive.....